Executive Academy Website Privacy Policy

WU Vienna University of Economics and Business is committed to protecting your personal data. Your personal data are kept confidential and processed in accordance with the provisions of the applicable data protection laws. In fulfillment of the regulations of the General Data Protection Regulation (GDPR), in particular Article 13, we would like to inform you about the types of personal data that are processed in connection with your visit to our publicly accessible WU Executive Academy (EA) website or when accessing the content provided at the "executiveacademy.at" domain, and we would also like to inform you about the purposes for which these data are processed. The Privacy Policy primarily refers to the pages of the EA website that are publicly accessible, that means they can be accessed without prior registration.

Contact information

You can contact us at:

Controller:

WU Wirtschaftsuniversität Wien
attn: Executive Academy (EA)
Welthandelsplatz 1, Gebäude EA, 1020 Wien
 

Data Protection Officer:

WU Wirtschaftsuniversität Wien
attn: Datenschutzbeauftragter p.A. Rechtsabteilung
Welthandelsplatz 1, Gebäude AR, 1020 Wien
 

If you have any questions regarding the content of this Privacy Policy, please contact EA IT-Team at ea-it-team(at)wu.ac.at

For any other matters related to data protection, please contact the WU data protection team at datenschutz(at)wu.ac.at

Which types of personal data are processed and for which purposes?

When you visit the EA website, we collect the following data:

1. Server Logfiles

We process only the technically necessary data that are provided to us automatically as a result of your visit to the EA website. These data are logged in server log files. The following categories of personal data are logged:

• The IP address you are accessing the site from

• Access date and time

• Access method (e.g. GET)

• Accessed URL

• Access protocol used (e.g. HTTP/1.1)

• HTTP response status code

• File size

• Referring page (referrer URL)

• Operating system and browser type (user agent)

Log files are saved for a period of 4 weeks. We process these data to ensure proper operations and to monitor the performance of the EA website. If you have given your consent, we also process these data to generate user statistics.

2. Cookies

We use so-called cookies on the EA website. Cookies are small files stored on your end device by your browser when you visit a website. The next time you visit the EA website using the same end device, the information stored in the cookies is sent back to us. Cookies enable us to recognize the browser of your end device on your next visit to the EA website and to ensure the EA website is optimally displayed in accordance with your preferences and settings. Some cookies on the EA website are so-called session cookies. They will be deleted automatically once you leave our website. Other cookies will be deleted after expiry of the period mentioned in the cookie settings.

Our website uses the following types of cookies, the scope and functionality of which are explained below:

• Strictly necessary cookies (Essential) are set to ensure that our website functions properly.

• Statistics cookies(Functional) help us make the EA website as user-friendly as possible. We use these cookies to analyze our website’s access statistics, find out more about how our visitors use the EA website, and improve our services.

• Marketing Cookies (Marketing) are set to integrate third-party website services to display advertising that may be of interest to you.

For detailed information on the cookies used on the website, please see the “Cookie settings” menu. Here you can review and change the settings any time you wish. You can also change the settings for handling cookies directly in your browser, or you can delete cookies. For details, please see the help menu in your browser. Please note that blocking or deleting cookies can limit certain functions of the website.

If you enable statistics cookies or marketing cookies or click the “Select all” button, your data are processed on the basis of your consent (Art. 6 (1) item a of the GDPR). By consenting to the use of such cookies, you also expressly consent to your data being transferred to the USA (Art. 49 (1) item a of the GDPR).

You can withdraw your consent at any time. However, this withdrawal does not affect the lawfulness of processing before the withdrawal. The easiest way to do that is by adjusting the settings in your individual cookie preferences accordingly.

You can find more information about cookies in the cookie settings.

4. Social Media

4.1 Social Media Share Buttons

The EA website uses social media buttons to allow users to share content from the pages to their social networks. Unlike other share buttons, the solution used by EA does not pass on any data to social media operators when you simply access the EA website. Only if you click on the share button will your data be transferred to the relevant social network. If you do not click on the share button, no data will be exchanged between you and the relevant social network.

4.2. Online presence in social media

We maintain online profiles on social networks and platforms. We operate our social media pages to inform the public about the fulfillment of the university’s responsibilities (public relations) in connection with the tasks entrusted to it by law, as well as for communication (responding to relevant inquiries). This is an additional service in addition to EA’s existing information and communication services, making it possible for users to communicate with EA.

In respect of our social media presence, we refer to information we provide on the relevant social media in our Social Media Data Protection Statement.

4.3 Video Player

YouTube

We have embedded YouTube videos on our website that are stored on http://www.YouTube.com. YouTube is a service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). The videos have been embedded on our website using a technical method whereby no cookies are set (YouTube no cookie), that means none of your personal data as the user will be transferred to Google as long as you do not play the videos. Only if you play the videos will your IP address and, where applicable, activity data be transferred to Google. We do not have any influence on the type and extent of the data transferred and/or retained.

As a consequence of using this service, data are transferred to the USA, or the transfer of data to the USA cannot be ruled out. For organizations participating in the Data Privacy Framework (DPF), the EU Commission recognizes an adequate level of data protection. Accordingly, the transfer of data to the USA is based on the DPF.

Data are processed on the basis of your consent (Art. 6 (1) item a of the GDPR), which you expressly gave by setting your cookie preferences.

If you are logged in to your YouTube account, you enable Google to link your surfing behavior directly to your personal profile. You can prevent this by logging out from your YouTube account.

For more information on the purpose and scope of data processing and the options to set preferences to protect your privacy, please see Google’s Privacy Policy at https://policies.google.com/privacy?hl=en&gl=de.

Vimeo

We use Vimeo of Vimeo Inc., 555 West 18th Street, New York 10011, USA, to embed videos.

The videos have been embedded on our website in a manner so that none of your personal data as the user will be transferred to Vimeo as long as you do not play the videos. Only if you play the videos will your IP address and, where applicable, activity data be transferred to Vimeo. We do not have any influence on the type and extent of the data transferred and/or retained.

As a consequence of using this service, data are transferred to the USA, or the transfer of data to the USA cannot be ruled out. For organizations participating in the Data Privacy Framework (DPF), the EU Commission recognizes an adequate level of data protection. As of 1.9.2023, Vimeo does not participate in the DPF. The transfer of data to the USA is therefore still based on standard contractual clauses.

Data are processed on the basis of your consent (Art. 6 (1) item a of the GDPR), which you expressly gave by setting your cookie preferences. Your consent also means that you agree to your data being processed in the USA although there are no appropriate safeguards to ensure an adequate level of data protection (Art. 49 (1) item a of the GDPR).

If you are logged in to your Vimeo account, you enable Vimeo to link your surfing behavior directly to your personal profile. You can prevent this by logging out from your Vimeo account.

For more information on the purpose and scope of data processing and the options to set preferences to protect your privacy, please see Vimeo’s Privacy Policy at https://vimeo.com/privacy.

5. Forms

You can revoke your consent at any time by e-mail. The revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

5.1 Newsletter

The personal data you provide voluntarily will be processed by the WU Executive Academy on the basis of your consent (Art. 6 para. 1 lit a DSGVO). We store your data only as long as you wish to receive the newsletter. We do not pass on your data to third parties.

Liability: All newsletter texts are carefully checked. Nevertheless, no guarantee can be given for the correctness, completeness and topicality of the information. Any liability of WU is therefore excluded. Any links contained in the newsletters to websites not operated by the WU Executive Academy have been carefully selected. Since the WU Executive Academy has no influence on their content, WU assumes no responsibility for them.

5.2. Inforequest/Brochure Download

The personal data you provide voluntarily will be processed by the WU Executive Academy on the basis of your consent (Art 6 (1) (a) DSGVO). We store your data only as long as you wish to receive study-related information, campaigns and surveys. We do not pass on your data to third parties.

5.3 Profile Check/Consultation:

The voluntarily provided personal data will be processed by us on the basis of the consent you have given (Art 6 para. 1 lit a DSGVO). We store your data only as long as we need it to process your Profile Check/your counselling interview and you wish to receive information, campaigns and surveys relevant to your studies.

What are your rights as a data subject?

As a data subject in the context of these data processing operations, you have the following rights vis-a-vis EA: information and access, rectification, deletion, restriction of data processing, data portability, and objection. As a data subject, you also have the right to file a complaint with the Austrian Data Protection Authority. Further information on your rights as a data subject is available on our website at Your rights as a data subject.

To exercise any of these rights, please contact the WU data protection team at datenschutz(at)wu.ac.at.

What is the legal basis for processing your data?

• Art. 6 (1) item a of the GDPR – consent

Your consent is required before we can process any personal data obtained from statistics or marketing cookies. You can withdraw your consent to any future data processing at any time. However, any processing of your data which occurred before consent was withdrawn remains legal and unaffected.

• Art. 6 (1) item f of the GDPR – pursuit of legitimate interests

The setting of strictly necessary cookies and the resulting processing of personal data is carried out in pursuit of our legitimate interest in providing our EA website for use without technical problems.

Does the processing involve any automated decision-making (profiling)?

No, no automated decision-making or profiling is involved.

Are you obligated to provide your personal data?

Consent to statistics and marketing cookies is voluntary. You are in no way obligated to provide the data associated with this consent.

Strictly necessary cookies are placed automatically when the EA website is accessed. Without collecting the personal data resulting from these cookies, we would not be able to provide the EA website for use without technical problems.

If you want to prevent cookies being saved on your computer altogether, you can also set this in your internet browser. Once set, cookies can also be deleted again. More information on managing your browser settings can usually be found in your browser’s help menu. Please also see item 2, Cookies, above.

To which other parties do we pass on your data?

As a general rule, we do not transmit your personal data to any third parties. In some cases, however, we may share your data with external service providers we cooperate with (currently, for example, Fonda Interaktive Medien und Kommunikation GmbH, Plan2Net GmbH and Noodles agency GmbH) for website maintenance, development and design purposes.

If you have given your consent, we will transmit personal data collected by statistics cookies and marketing cookies to the third parties mentioned in the “Cookie settings” in accordance with Art. 49 (1) item a of the GDPR. Please note that the European Court of Justice has not certified an adequate level of data protection for the USA. In particular, there is a risk that US authorities will process data for supervisory and monitoring purposes and that no effective legal remedies are available against this.

You can withdraw your consent to any future data processing at any time. The easiest way to do that is by adjusting the settings in your individual cookie preferences accordingly.

References to third-party websites (external links)

The EA website contains links to external, i.e. third-party websites that are not under EA’s control. EA does not have any influence on the contents and data protection standards of such linked websites. EA shall not be held liable for any external links.

Updates and amendments of this Data Privacy Policy

As our website and the services we offer on it are continuously enhanced, or following a change of legal requirements or requirements by authorities, it may become necessary to amend this Data Privacy Policy. The latest Data Privacy Policy can always be found on our website.

Version: 20.11.2023